Research has shown that Microsoft 365 leads to lower business costs and improved employee productivity. But why do we want to be more productive in the first place? With the advent of the cloud, work has become more dynamic, and IT is now more than just technology.
In this fast-paced world, it’s time for a new focus—one that’s no longer about working harder and putting in more hours but about making the right impact. In this digital age, it’s all about developing new ideas, products, and services that set you apart from the competition. This calls for a different approach.
The average knowledge worker spends most of their working time on emails and documents. Employees want access to email and documents at home and on the go, and the lines between work and private life are increasingly blurred. Colleagues can now connect through social media platforms like Facebook and Instagram. Fast communication is becoming more crucial and needs to be easily accessible from any device. As we collaborate and communicate in more universal ways, we share knowledge not only verbally but also virtually. Everyone can have the correct document versions at their fingertips and gain access to company information from anywhere.
If you want to improve your organization’s productivity, you can no longer do without modern technology.
Marco KooikerAdoption Consultant
Microsoft 365 is a tool that helps you be productive anywhere. With this cloud suite, you can work faster, more productively, and with greater flexibility. As a result, organizations become more successful, and work becomes more enjoyable for employees.
Most companies already use Microsoft 365 but often only utilize features like Exchange Online and the Office suite. This means Microsoft 365 isn’t fully utilized within the organization. Moreover, many companies are looking for new ways to collaborate and work more productively. Microsoft 365 is a technology that can give your organization a significant efficiency boost, provided you know how to make the most of its features.
To get more out of this suite or to understand what Microsoft 365 can offer, you need to know the suite’s possibilities, the benefits for your organization, and the path to Microsoft 365. This way, you’ll discover which functionalities can be implemented in your organization.
Proper implementation of Microsoft 365 requires the necessary expertise. Your business strategy must be translated into the tools, and your users need to embrace the different, more appropriate way of working.
The foundation for a successful implementation of Microsoft 365 lies in creating user support. It’s not the IT system itself but how professionals within the organization work with it that should be the main focus.
Involve employees in the process and put enthusiastic staff members to use as ambassadors
There are several ways to create the necessary support. Firstly, user adoption increases when employees are involved in the process—how are we, as an organization, setting up this solution together? Additionally, it’s essential that users are informed in advance about the new possibilities and functionalities. This ensures that the solution delivers the highest return.
When looking at the return on investment from software, organizations often only consider IT costs and savings. Other benefits are overlooked or viewed as secondary. I believe that productivity within the Microsoft 365 strategy stands out. Research shows that with optimal use and a clear strategy, employees can be up to an hour more productive per day.
In practice, I see many organizations using Microsoft 365 as a cloud platform and paying a monthly subscription of a few tens of euros. However, I also often see that less than one-third of the tools are being used, which is a missed opportunity!
In my experience, organizations struggle with the strategy and policy for Microsoft 365 at the outset. I often work with companies to map out, based on their organizational structure, current workflows, and communication lines, how Microsoft 365 can offer potential improvements. This also clarifies which tools can be implemented and how they can best fit the business processes of the organization. The result is a blueprint for setting up functionalities and defining the framework for the required roadmap.
Ready to boost your team’s productivity? Start today by setting up Microsoft 365 in a smart way! Contact us for a free consultation.
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